ISAC Computer Support Group

June 12, 2007

  Computer Support Subjects

Click here for printing instructions

142 - Printing Instructions

Topics Covered

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81 - Outlook Express - Change Sound for Mail Notification
85 - Outlook Express - Cut and Paste Info from an email to Use or Save for Later
88 - Outlook Express - Display New Message Alongside Old Message
101 - Outlook Express - Make/Copy a Business Card
193 Make a Business Card
195 - Get Rid of the Logon Screen During Startup 
196 - Kinds of Help
197 - OOo Page Margin Setup
Tips of the Month
Open Questions & Answers

81 - Outlook Express - Change Sound for Mail Notification

Click on  

Click on

Double click on Sounds and Audio Devices

Select the Sounds tab

Sound scheme: is set to Windows Default

In the Program events: field, scroll down to New Mail Notification

In the Sounds: field, you will find a number of available sounds, many of which are already assigned.

Select a sound and test it with the button

 

Should none meet your satisfaction, click on

Click on

When the Search Results window opens, click on All files and folders (Do not use Pictures, Music or video)

Locate the field for All or part of the file name: 

Type in *.wav

Click on

When the search is completed, right click on one of the wav files and select Play

When you have located a suitable sound, take note of its Name and the In Folder where the file is located

Return to the Sounds and Audio Devices Properties window and click on

 

 

When the Browse for New Mail Notification sound window opens, set the Look in: field to the same as the In Folder previously recorded. 

Click on the Name of the file you previously recorded

Click on the Preview   to test.

Click on  

When the Sounds and Audio Devices Properties window reappears, click on  

Click on  

Note: You can create your own sounds or search for sound files on the Internet, but, they must be wav type files. Save them in My Documents\My Media and use the above procedures with Browse for New Mail Notification sound window 

85 - Outlook Express - Cut and Paste Info from an email to Use or Save for Later

Open an E-mail in OE

Click and drag your cursor over the text you want to save

Right click and select Copy

Open OOo Writer

Right click anywhere within the text area

Click on Paste

At this point, you can work with OOo Writer to reformat the text, change font and size, add data and graphics.

You can also open another E-mail and using the same Copy procedures and Paste it to this document.

All E-Mail from a particular Sender or Subject can be copied and pasted into the same document

Save the document with a recognizable file name in a location such as My Documents\My E-Mail for fast future reference.

Delete the original E-Mail if you wish to save Hard Drive space.

 

88 - Outlook Express - Display New Message Alongside Old Message

  1. Open OE

  2. Open Old OE E-Mail

  3. Open New OE E-Mail

  4. Right click on a blank spot on the Task Bar

  5. Click on Tile Windows Vertically

  6. Minimize OE and any other applications you may be using

  7. Repeat steps 4 and 5

Old Message

New Message

101 - Outlook Express - Make/Copy a Business Card

Due to the many Spam, Adware, Virus checkers and OS (Operating Systems) at many levels of revision, this procedure as documented in OE Help and on the Internet is very dicey. i.e. don't use OE Help to Make a Business Card, you'll be wasting your time... 

This is a procedure to create your OE Business Card using OOo (OpenOffice.org) and OE Stationery.

  1. Open OOo Writer
  2. Click on Format and select Page...
  3. Select the Background tab
  4. Pick a Background color
  5. Click on the OK button
  6. Type in your Name
  7. Type in your Address 
  8. Type in your Phone number
  9. Type in your E-Mail address
  10. etc. 

Select text and use the Format bar to change Font, Font Size, Colour, Position etc. AND you can add a picture/icon

  1. Click on Insert  
  2. Select Picture, From File... 
  3. Resize your Picture
  4. Click on Format and select Anchor, As Character
  5. Click on File and select Page Preview.
  6. Click on Close Preview

Make adjustments as per personal tastes by repeating the above steps

Do not use
Text in Script (Usually too difficult to read)
Text too large (Suggests shouting)

Keep it as simple as possible

Your OE Business Card is now ready for filing. (See below)

 

To make a Copy of your Business Card for OE, you must have a My Business Cards.odt file already created by OOo 

  1. Open OOo Writer
  2. Click on File and select Open...   Ctrl+O or Recent Documents and select My Business Cards.odt

  3. Click on one of the cards

  4. Click on Edit, and Select All   Ctrl+A

  5. Click on File and New, Text Document   Ctrl+N
  6. Right click on the blank page and select Paste
  7. Add colour and other changes to your preferences
  8. Use the Print Preview... for help with your final decision

Your OE Business Card is now ready for filing. (See below)

File your OE Business Card

 

  1. Click on File

  2. Select Save As...

  3. Set Save in: exactly as shown C:\Program Files\Common Files\Microsoft Shared\Stationery 

  4. Set Save as type: as shown HTML Document (OpenOffice.org Writer) (html)

  5. Set the check mark V for Automatic file name extension

  6. Type in your File Name: (with no extension) ex. My Business Card

  7. Click on the Save button

Your OE Business Card is now ready to use

Use your OE Business Card
  1. Open Outlook Express
  2. Click on the small arrow next to the icon for Create... 
  3. A menu will drop with all the Stationery options you have available.
  4. Select My Business Card 
  5. Your New Message window will automatically open and be ready to complete your E-Mail 

 

 

  1. If My Business Card is not present, click on Select Stationery...
  2. Select My Business Card.html
  3. Click on the OK button
  4. Your New Message window will automatically open and be ready to complete your E-Mail 

 

 

This is a typical sample of what OE E-Mail would appear when you use a Made "My Business Card" .

This is a typical sample of what OE E-Mail would appear when you use a Copy of "My Business Card" previously created

193 - Make a Business Card

Open OOo Writer

Click on File and select New, Business Cards

 

When the Business Cards window opens

Select the Medium tab

Set the Brand and Type fields and Sheet: button as shown

Click on the New Document button

A Business Cards window will open with a basic template layout for your cards. Ignore what you see.

Click on Edit and select Select All   Ctrl +A

Press the Delete Key on your keyboard to clear the card

Start Creating

Type in your Name, Address, Phone number, E-Mail, etc

Highlight your text and adjust for Font, Size, Colour, etc

Click on Insert and select Picture, From File to add a logo/picture

A Graphics Format bar will automatically appear.

Your picture with 8 green dots will now show on the window

Click on the Wrap Through icon on the Graphics Format bar 

Resize the picture by dragging one of the green dots

Your cursor will change to a 4 pointed arrow when you move the mouse pointer over the picture (if the picture has been selected and the green dots are showing)

Click and drag the picture to anywhere on the card

 

Click on the Synchronize Labels button to transfer your data to the other 9 card locations

Click on File and select Save   Ctrl + S 

Give your new file an appropriate name (My Business Cards) and store it where you can find it (My Documents\My Business Cards)

Before you do any printing on the business card paper stock, always print on regular paper in draught mode and black and white (to save ink). 

Place your printout under or over a sheet of business card paper stock and hold them up to a bright light to see the alignment of text within the boundaries of all the business cards 

You may have to make minor adjustments by adding/removing spaces or blank lines and repeat the above steps a few times before you reach satisfaction.

If the alignment is just too far out, it could be the setup of the page margins. See the section OOo Page Margin Setup below.

Change your paper

Change the printer properties back to normal and print your file

Click on File and select Exit

When The document "My Business Card...................." appears, click on the Save button

197 - OOo Page Margins Setup

If you find it necessary to change your margins

  1. Click on Format and select Page...
  2. A Page Style: Default window will open
  3. Select the Page tab
  4. The Paper format should match the size of the material you are using 
  5. The Margins (Left and Top) can be adjusted for final alignments 

 

Tips of the Month

Kinds of Help

What's This?: Display a more detailed explanation of a setting or option by right-clicking the item, and then clicking the What's This? box when it appears. The screen displays Help related only to the topic you selected. It gives the same info as below. ex. - Mouse Properties in the Control Panel.

? Icon: Display a more detailed explanation of a setting or option by clicking the ? icon found at the right top of some windows and then click a setting or option. The screen displays Help related only to the topic you selected. It gives the same info as above. ex. - Mouse Properties in the Control Panel.

Help button: Can be found on many windows used for setup procedures and usually gives a detailed explanation of all settings available in the window.

Menu bar Help: or F1 key: All applications have this support to give detailed explanations

Help and Support: On your Menu. Displays a detailed explanation of any question you have regarding your OS (Operating System). Major PC manufacturers also use this to give you access to detailed information unique to your computer.

Get rid of the logon screen during startup

 If you’re the sole user of your PC, being prompted to log on each time your start your computer can be annoying and a waste of time. (Remember, though, requiring a user to log on may be an important security measure, especially if other people can access your computer or if your PC is stolen.)

  1. Click on and select Run...

  2. Type control userpasswords2 in the Open: field, and click OK. (Note the space between “control” and “userpasswords2.”) 

  3. When the User Accounts window appears, deselect the Users must enter a user name and password to use this computer checkbox.

  4. Click Apply

  5. In the Automatically Log On dialog box, enter your Username: , Password: and Confirm Password:  

  6. Click on the OK buttons.

Open Questions & Answers

Q - When using Microsoft Outlook, many times images will only appear as icons at the bottom of the page. How do I view these images?

A - Right click on one of the icons, select Open it and click on OK. The image should appear in Windows Picture and Fax Viewer. Click on the Next/Previous Image (Right/Left Arrow) buttons to view the images from the e-mail

 

NEXT MEETING - TUESDAY, June 26, 2007 @ 12:00 P.M. 

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Revised: January 26, 2008 .